Operations Support Coordinator, Overland Park, KS (Hybrid)Date: Aug 13, 2024Location:Overland Park, KS, USCompany: Black & Veatch Family of CompaniesTogether, we own our company, our future, and our shared success.As an employee-owned company, our people are Black & Veatch. We put them at the center of everything we do and empower them to grow, explore new possibilities and use their diverse talents and perspectives to solve humanity's biggest challenges in an ever-evolving world. With over 100 years of innovation in sustainable infrastructure and our expertise in engineering, procurement, consulting and construction, together we are building a world of difference.Company : B&V Special Projects Corp.Req Id : 105021Opportunity Type : StaffRelocation eligible : NoFull time/Part time : Full-TimeProject Only Hire : NoVisa Sponsorship Available: NoWhy Black and VeatchThe OpportunityTo provide support to Federal team and management under minimal supervision. Incumbents are able to utilize frequent independent judgment, as needed. Has comfort with ambiguity and building office procedures, keeps detailed records. Creative and organized and knowledge of InDesign and Illustrator is preferred.Candidate must have intermediate to advanced Microsoft Suite technical skills, strong interpersonal skills, and knowledge of electronic file structures/filing.Key Responsibilities Completes complex filing activities such as assigning file numbers, action items, and distribution for project file system Tracking, logging, and following up on real estate and facility needs utilizing tracking system and communicating updates to appropriate stakeholders Submits badging requests for building and suite level badging access Updates floorplans and wayfinding for professionals as they hire and leave organization, attention to detail required Owns and manages regional office spreadsheet and security requirements status for each regional offices. Requires communication with office leads/admins and teams and management of components required by security. Event planning for projects and department teams to include ordering food, reserving rooms, helping set up training and tracking of team building events. Building and maintain workflows- online tool Tracking and sending travel computers for over 400+ professionals- this will require establishing process and managing it Creation of posters and update monthly slide show that showcases announcements, birthdays/anniversaries and new hires in InDesign/Illustrator or other creative platforms Creation of Microsoft Forms for various needs Department Liaison to support food or flowers for professionals for weddings, babies, surgeries, or funerals. Reproduction of design documents, binding, shipping to clients Frequently interacts with upper management on related project issues, as well as Federal team members May maintain personal calendar for project manager Performs scanning and electronic filing Answers phones Greets and directs visitors Assembles documents (reproduction and collation) Performs word processing and data entry Orders office supplies Maintains project calendar Arranges project-related meetings, travel and/or events Generates or distributes ad hoc reports using various business systems and databases to internal project team Generates simple documents, such as letters and memos Generates more complex documents, such as spreadsheets and presentations May coordinate collection of timesheets May route and track invoices May verify accuracy of invoices prior to approval Performs other general clerical duties as needed Individual contributor with no subordinatesManagement ResponsibilitiesIndividual ContributorPreferred Qualifications
5+ years relevant experience preferred
High School Diploma or equivalent preferred
Preferred Skills:
Intermediate MS Word skills
Intermediate MS Office Excel and PowerPoint skills
Intermediate MS Outlook skills
Spelling and grammar skills
Concentration and cognitive skills
Initiative
Interpersonal skills
Attention to detail and reading comprehension
Communication skills, including verbal and written skills
Ethics and values
Integrity and trust
Ability to make decisions
Ability to prioritize
Problem-solving ability
Expense Reporting Systems (Creating)
Expense Reporting PoliciesandProcedures (Reviewing and approving)
Time Reporting PoliciesandProcedures
Time Reporting Systems
PeopleSoft andBlueprintBasic Users
Travel Systems
Telephony and Web conferencing
Electronic Repository Systems
Financial Information Systems
Minimum QualificationsIntermediate spreadsheet skills and intermediate word processing skills needed. All applicants must be able to complete pre-employment onboarding requirements (if selected) which may include any/all of the following: criminal/civil background check, drug screen, and motor vehicle records search, in compliance with any applicable laws and regulations.Work Environment/Physical DemandsNormal office environment. Extended periods of monitor viewing. Stooping, crouching, talking, grasping, hearing, keyboard input, turning pages, typing and writing. Ability to exert up to 10 pounds of force occasionally or a negligible amount of force frequently or constantly to lift, carry, push, pull, or move objects. Work involves sitting for extended periods of time.CompetenciesCustomer focusSalary PlanADO: Administrative ServicesJob Grade005Black & Veatch endeavors to makeaccessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process because of a disability, please contact the Employee Relations Department at +1-913-359-1622 or via our. This contact information is for disability accommodation requests only; you may not use this contact information to inquire about the status of applications. General inquiries about the status of applications will not be returned.Black & Veatch is committed to being an employer of choice by creating a valuable work experience that keeps our people engaged, productive, safe and healthy.Our comprehensive benefits portfolio is a key component of this commitment and offers an array of health care benefits including but not limited to medical, dental and vision insurances along with disability and a robust wellness program.To support a healthy work-life balance, we offer flexible work schedules, paid vacation and holiday time, sick time, and dependent sick time.A variety of additional benefits are available to our professionals, including a company-matched 401k plan, adoption reimbursement, tuition reimbursement, vendor discounts, an employment referral program, AD&D insurance, pre-taxed accounts, voluntary legal plan and the B&V Credit Union. Professionals may also be eligible for a performance-based bonus program.We are proud to be a 100 percent ESOP-owned company. As employee-owners, our professionals are empowered to drive not only their personal growth, but the company's long-term achievements - and they share in the financial rewards of the success through stock ownership.By valuing diverse voices and perspectives, we cultivate an authentically inclusive environment for professionals and are able to provide innovative and effective solutions for clients.Black & Veatch Holding Company, its subsidiaries and its affiliated companies, complies with all Equal Employment Opportunity (EEO) affirmative action laws and regulations. Black & Veatch does not discriminate on the basis of age, race, religion, color, sex, national origin, marital status, genetic information, sexual orientation, gender Identity and expression, disability, veteran status, pregnancy status or other status protected by law.For our EEO Policy Statement, please click. If you’d like more information on your EEO rights under the law, please clickand.Notice to External Search Firms : Black & Veatch does not accept unsolicited resumes and will not be obligated to pay a placement fee for unsolicited resumes. Black & Veatch Talent Acquisition engages with search firms directly for hiring needs.Nearest Major Market: OlatheNearest Secondary Market: Kansas CityJob Segment: Engineer, Engineering
